Executive Administrative Support

STS Capital Partners is currently seeking an individual to provide administrative, email and database support to Founding CEO.

Executive Administrative Support

Position Summary:

STS Capital Partners is currently seeking an individual to provide administrative, email and database support to Founding CEO.

Responsibilities of the position include:

Email Management

  • Organizing and processing Founding Managing Director’s mailbox
  • Prioritizing correspondence to and from Founding Managing Director; via email, transcription, live discussions, voicemail
  • includes replying to correspondence, engaging, as needed, other team members to respond to correspondence and copying relevant team members on correspondence received/sent to ensure proper communication flow
  • Taking transcription; live and from voicemail
  • Supports other miscellaneous elements for Founding Managing Director which includes but is not limited to, phone and Blackberry – interfacing with relevant service providers for various elements, such as checking minutes, confirming invoicing, replacing lost phone, supporting Christmas card mailings, etc.

Updating Database

  • based on transcriptions and distributing action items to relevant persons
  • from e-mails sent and noting action items/follow-ups
  • following-up with other Managing Directors and entering relevant data in the database
  • inputting postings and profiles of contacts that the Founding Managing Director has met
  • preparing regular tracking sheet of email responses sent/database updates

Schedule Management

  • Books meetings/conference calls
  • Arranges travel/flights as required
  • Supports communication for billing to clients for travel

The successful candidate has/is:

  • Excellent organizational skills
  • Able to think logically and prioritize action items for quick turnaround of information
  • Good writing skills, critical thinker, resourceful
  • Highly motivated, a self-starter, has initiative and enjoys working independently, pleasant disposition
  • Detail oriented, fast and has accurate typing skills (80 wpm)
  • Experienced with transcription/dictation (live and from voicemail)
  • Very comfortable with technology and enjoys communicating through email
  • Comfortable on the phone, working with people and has strong computer skills in Microsoft Office Suite, is familiar with databases and comfortable and accurate at entering information
  • Good at, familiar with and enjoys the internet/internet research i.e. company, executive profiles, etc.
  • Intuitive familiarity in work processes and communication styles in Canada/US/England

If you are interested in this position, please send your resume and cover letter to careers@stscapital.com

Qualified candidates will be contacted directly for an interview.

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